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Practice Management Nuggets

Practice Management Nuggets Podcasts for Your Healthcare Practice - is a regular interview series with practice managers, healthcare providers, or trusted vendors who support healthcare practices. Topics include things you need to know to help you start, grow, improve, or maintain your healthcare practice. The events will be short – about 30 minutes – with nuggets of information that you can use right away. And best of all – this is a free, no cost opportunity for you and your staff to hear from experts on a variety of topics how they made their clinics and businesses a success! Practice Management Nuggets© series is hosted by Jean L. Eaton (Your Practice Management Mentor and Practical Privacy Coach) of Information Managers Ltd. I am constructively obsessive about privacy and confidentiality in the healthcare sector--and I think you should be, too! I help primary care practice managers and health care providers properly manage the risk of a privacy breach, stay out of jail, avoid fines AND keep an efficient practice! Practice Management Nuggets has been interviewing guests and sharing nuggets of information since 2014! Get all the show notes at PracticeManagementNuggets.Live. www.InformationManagers.ca www.PracticeManagementNuggets.Live
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Now displaying: Category: business healthcare
Sep 11, 2021

In the latest episode of Practice Management Nuggets Podcast, Tammy Hyska shares her expert tips on 5 Critical Things Healthcare Practitioners Need To Have A Profitable Business.

  • Are you excited to start your chiropractic, medical, or dental practice, but don’t have a plan to make it profitable business?
  • Have you been in business for a while, but don’t know if it is profitable?
  • Have you been in business for a while, and are overwhelmed with debt and don’t know how to move from debt to success?
  • Are you a clinic manager in a healthcare business and don’t know how to monitor the business for financial success?

Healthcare providers learn their skills at medical school, but don’t learn how to make their business profitable.

Tammy Hyska can help you have a profitable business from day #1!

Did you know that one of the best ways you can serve your customers better is by having a more profitable business?

You can have a more profitable business starting tomorrow--even if you're not a "numbers person"!

Tammy Hyska will help you avoid money stress with these tips to set up the financial side of your business the right way– in words that we all can understand!

See all the show notes: https://PracticeManagementNuggets.Live

Jul 4, 2021

In the latest episode of Practice Management Nuggets Podcast, Corrinne Boudreau shares her expert tips on How To Build a Legal Foundation For Your Healthcare Practice.

  • Have you ever wanted to open your own healthcare practice, but you don’t have a business background?
  • Have you ever thought about calling a lawyer for business advice, but you were afraid that it would break the bank?
  • Have you ever heard about a healthcare practice having a business dispute, and you were worried that this might happen to you?

 

Then you need customizable templates to help you set up your business, operate your brick and mortar local business, or your online business!

Corrine Boudreau of Online Legal Essentials can help you!

Corinne has developed guided legal templates for Canadians doing business online.

Corinne has a knack for making things practical and easy to implement. Being a lawyer since 2002 has given her perspective and experience to boil things down to the essentials.

You know that I love templates – and tips, tools, and training to make it easy!

Corinne delivers this for you!

Corinne Boudreau will explain the essential business documents that you need to start a new healthcare practice – in words that we all can understand!

Meet Corinne Boudreau

Corinne is the daughter of a teacher and a lawyer - which probably explains a lot about her desire to share and explain the legal stuff.

After escaping many years of the big law firm life (aka the "soul-sucking situation"), Corinne started her entrepreneurial legal journey in 2012.

 

What started as a 40-hour in-person legal course developed for small business owners has now also turned into guided legal templates for Canadians doing business online.

Corinne has a knack for making things practical and easy to implement.  Being a lawyer since 2002 has given her perspective and experience to boil things down to the essentials.

Corinne is originally from Cape Breton Island and lives in Halifax, Nova Scotia with her spouse, Martin, two teenagers Enya and Owen, and new rescue pup, Kiwi.

Corinne’s hobbies include playing guitar with her band “The Mother Pluckers” and playing hockey. 

 Corinne's motto is "Work Hard. Have Fun. Give Back."

www.instagram.com/lawyercorinne  

https://twitter.com/lawyercorinne  

https://www.facebook.com/onlinelegalessentials 

https://onlinelegalessentials.ca

https://clubhousedb.com/user/lawyercorinne

https://www.linkedin.com/in/corinne-boudreau-9b7b144/

My Takeaways

Corinne’s recommendations of the essential business documents for a new healthcare practice are based on relationships. Relationships are triggers for business documents to improve communication and expectations – get it in writing!

For example:

  • Patients / clients terms of service, payments,
  • Hiring documents, employees, contractors, associates or group practice; fee splitting,
  • Physical location lease agreements
  • Cost sharing
  • Privacy policies including website, content protection

Also, whether you have a brick and mortar local business or an online business, make sure that you are projecting yourself as a trustworthy business owner with a professional presence on your website. This includes having a privacy policy, copyright notice, disclaimers, terms of use documents. Remember Corinne’s #1 tip – get it in writing!

Get started right away with the free Ultimate Checklist for Running a Business Online in Canada.

Show Notes

01:35  Introduction Corinne Boudreau, Online Legal Essentials

04:47  Corinne’s #1 Tip

06:18  What are the essential starting business documents for a new healthcare practice?

11:18  Website policies and practices

16:17  Corporate structure options for healthcare practices

19:40  Types of Insurance that a business should consider including cybersecurity insurance

23:55  Contracts – fee-splitting, associates, hiring contracts

29:39  When Your Healthcare Practice Develops Online Services – understand the basics of copyright law and terms of service

32:48  Ultimate Checklist For Running A Business Online In Canada

34:45  Follow Corinne

May 3, 2021

What has been happening lately in cybersecurity in healthcare?

Today, Anne Genge, CEO of Alexio Corporation is my guest on this episode of Practice Management Nuggets For Your Healthcare Practice!

Anne and Jean discuss recent privacy breach scenarios and cybersecurity trends and steps that you can take now to prevent these events to happen to you!

Virtual care, telehealth, and working from home presents opportunities – and cybersecurity risks. Digital health and digital transformation has grown rapidly in the last year. Take time now to review your practice and defend yourself from dramatic increases in cybersecurity attacks.

Meet Anne Genge

Anne Genge is a pioneer in protecting health data and those who use it. She is a Certified Information Privacy Professional with a specialization in dentistry. Anne also holds certifications for HIPAA, Credit Card Security, Internet, and Network Security.

Ransomware and data theft have changed the face of dentistry in the past decade meaning dentists need a new toolkit for protecting their practices. With over 20 years of experience, Anne knows the challenges healthcare providers face with technology. She and her team at Alexio Corporation work with dental and medical professionals to minimize data risk and maximize patient care.

As healthcare grows increasingly dependent on the digital environment, cyber-security becomes increasingly more difficult. Protection of patient data is not only law, it’s imperative for business success and reputation. Anne simplifies cyber-security for dentists and other healthcare providers and gives ‘real world’ strategies to protect patient information and the practice business.

To find more, see https://getalexio.com  

My Takeaways

Anne shared Top 3 Tips For an Incident Free 2021 for healthcare providers and dentists and protect your practice and your patients including these nuggets.

  • Secure the network
  • Secure the people
  • Disaster recovery plan

Show Notes

00:10  Introduction

00:54  Episode #082 6 Deadly Sins 

03:00 COVID-19 biggest influence on digital transformation

07:01  E-Health Saskatchewan Breach 

10:31  Anne’s recommendations basic steps for healthcare practices

18:08  Diagnostic Imaging clerical staff snooping - Employees access 3K patients’ records in privacy breach at Red Deer hospital. Red Deer Advocate. Apr. 13, 2021 

25:16  Episode #099 Table-Top Privacy Breach Fire Drills  

28:00  Top 3 Tips Incident free 2021

29:08  GetAlexio.com

30:00  Practical Privacy Officer Strategies https://informationmanagers.ca/practical-privacy-officer-training/

Sep 20, 2020

When a practice has an efficient processes in-office practice is streamlined, then you ready to embark to see patients with telemedicine. The COVID-19 pandemic is the catalyst for growth in telemedicine.

Dr. Michael Greiwe, M.D. practicing orthopaedic surgeon with OrthoCincy and the founder of the OrthoLive and SpringHealthLive telemedicine platforms is my guest on this episode of Practice Management Nuggets For Your Healthcare Practice!

He’s going to share with us how to increase you practice revenue, efficiency and patient satisfaction with telemedicine.

Meet Dr. Michael Greiwe

Michael Greiwe, M.D., is a surgeon by day and tech guru by night. He is a practicing orthopaedic surgeon with OrthoCincy, near Cincinnati, Ohio, and the founder of the OrthoLive and SpringHealthLive telemedicine platforms. The platforms allow medical practices to deliver telemedicine visits through real-time HIPAA compliant video conferencing between provider and patient - increasing practice revenue, efficiency and patient satisfaction. Dr. Greiwe is a nationally recognized expert on how telemedicine technology is changing the practice of medicine. TV news stations and podcasts across America have interviewed him about the future of telemedicine, and how to use it to improve the patient experience. He attended the University of Notre Dame, where he won the prestigious Knute Rockne Award for excellence in academics and athletics. He completed his orthopaedic surgery training at the University of Cincinnati Department of Orthopaedic Surgery and Sports Medicine. In 2010, Dr. Greiwe completed his fellowship in shoulder, elbow and sports medicine at Columbia University, training with the head team physician for the New York Yankees, Dr. Christopher Ahmad.

To find more, see OrthoLive https://www.ortholive.com and SpringHealthLive https://SpringHealthLive.com

Show Notes

Publish Sept 22, 2020

00:45  Introduction Dr. Michael Greiwe

02:42  “Telemedicine is the next tool that is going to make the job easier for physicians and better for patients.” Dr. Mike Greiwe

05:14  What is Telehealth

08:53  OrthoLive Available on the App Store readily available to providers and patients

10:22 Digital Health Misconception that patients don’t want to use telehealth

11:07  “90% of Patients Prefer Telemedicine over in-office visits.”

11:54  When Is A Practice Ready To Implement Telehealth?

14:54  Processes is the way to run your practice efficiently

15:39  Future trends in telehealth

17:27  Confidence Growing with Telemedicine

18:27  Patient Access is the Beauty and the Power of Telemedicine

19:18  Lessons Learned From 500,000 Telehealth Visits – Top 3

19:45  1. Band Leader

20:10  2. Understanding Where The Low Hanging Fruit Is

20:56  3. Technology Platform Super Easy for Patient Access and Efficient for Providers

22:38  Opportunities in Canada

Key word Searchie https://PracticeManagementNuggets.Live/search  

Sep 7, 2020

Healthcare providers and clinic managers have three common myths about EMR user monitoring auditing.

Myth #1 – The electronic medical record EMR automatically does all the auditing – I don’t have to do anything

Myth #2 – I don’t have to audit my users – I know them

Myth #3 – I won’t have to worry about this until I have a breach

Rob Pruter, the User Monitoring Expert at SPHER is my guest on this episode of Practice Management Nuggets For Your Healthcare Practice!

He’s going to share with us how to protect your practice and your patients when you use Artificial Intelligence (AI) technology that can recognize unusual activities and generate a warning message.

Finally, an easy way to perform user monitoring and quickly recognize risks from external bad actors and employee snooping incidents!

Meet Rob Pruter

Rob Pruter

Rob is the Chief Revenue Officer at SPHER, Inc.

He is responsible for all global sales, marketing, and partner revenue at SPHER, Inc.

For the past 20 years, he has successfully built marketing programs and partner alliances in the healthcare IT space with larger companies and innovative start-ups.

He has a passion for protecting patient privacy and cybersecurity for the healthcare industry.

And he is my new best friend with a passion to improve audit log monitoring!

To find more from Rob, download the brochure from SPHER! https://informationmanagers.ca/likes-spher

 

Show Notes

Publish September 7, 2020

00:59  Introduction Jean L. Eaton

01:45  Welcome Rob Pruter

02:40  Pink Elephant in the room

What do clinic managers and health care providers need to know about monitoring audit logs?

02:57 Rob Pruter’s #1 Tip

Nobody goes to the doctor to get their identity stolen.

05:16  What is an audit log?

06:37  Everyone needs a unique user ID

08:48  Myth #1 – The electronic medical record EMR automatically does all the auditing – I don’t have to do anything

11:53  Myth #2 – - I don’t have to audit my users – I know them

15:05  Myth #3 – I won’t have to worry about this until I have a breach

19:45  How To Use AI Audit Log Reports

21:00  Identify security risks right away avoids remediation costs, time spent, and enforces a culture that snooping is not permitted.

23:44  Multiple locations and remote working often also means less supervision. AI auditing tools can help you be proactive.

25:46  Who is AI Audit Monitoring For?

27:14  When is a clinic ready to start AI Audit Monitoring?

28:10  Find Out More From SPHER

https://InformationManagers.ca/Likes-SPHER

Key word Searchie https://PracticeManagementNuggets.Live/search  

Rate and Review the Podcast

I am honoured that you choose to spend your time with me today. Thank you for the opportunity to share my obsession about privacy, confidentiality and security with you!

Reviews for the podcast on whatever platform that you use is greatly appreciated!

When you provide your honest feedback it helps other people just like you find content that may help them, too. If you received value from this episode, please take a moment and leave your honest rating and review.

Jean L. Eaton, Your Practical Privacy Coach
and Your Practice Management Mentor
with Information Managers Ltd.

Aug 30, 2020

Recently, I was asked about what privacy awareness training can you do at the clinic to keep privacy awareness top of mind.

How do you keep Privacy Awareness top-of-mind in your practice?

As an employer and health care provider, you are responsible to provide training to all of your employees about privacy awareness. If you don’t provide the training, if the employees don’t understand the policies and there is a privacy breach, then the healthcare provider is more likely to be held accountable under the legislation and face penalties including fines and even prison!

Protect your organization and your patients. Equip your staff with the information they need to confidently and correctly handle personal health information. Healthcare businesses who want employee and supervisor level privacy awareness training to support key policies, procedures and risk management programs need a privacy awareness training program.

Here are some easy to implement tips to help you get started with your privacy awareness program.

Show Notes

Publish Aug 31, 2020

11:16  Introduction to Jean L. Eaton

Are you on Instagram? Me too! Tag me @Infomanltd

00:37  Privacy Awareness Training

03:09  Example - Should You Provide Your Child's Health Insurance Number to the School?

For more discussion on the topic of HIN# and schools, see the Saskatchewan Office of the Information and Privacy Commissioner

The example video will be available soon for download in this lesson.

08:39  Health Information Privacy and Security Policies and Procedures Manual

09:45  Practice Management Nuggets For Your Healthcare Practice Podcast

https://practicemanagementnuggets.live/

10:15  Privacy Awareness Training course

https://corridorinteractive.com/online-training/privacy-awareness-in-healthcare/

10:57  Practice Management Success membership

https://informationmanagers.ca/practice-management-success/

11:09  CyberSecurity Awareness Month

https://Staysafeonline.org/ncsam/champions

 

Practice Management Success

Are you feeling frustrated with the same problem over and over again in your clinic?

Or solving one problem just to find another problem popping up?

Don’t know where to go for help?

Many new and seasoned clinic managers find that they need help from time to time with questions like the ones that we discussed in this podcast episode.

Do This Now

Members of Practice Management Success can access the video of this episode and the resources here in the membership.

If you are not a member of Practice Management Success, yet—what are you waiting for?

Click here and register now!

With your membership to Practice Management Success, you will get great tips, tools, templates, and training that you can use right away to help you start, grow, maintain, or fix your healthcare practice and your career!

Rate and Review the Podcast

I am honoured that you choose to spend your time with me today. Thank you for the opportunity to share my obsession about privacy, confidentiality and security with you!

Reviews for the podcast on whatever platform that you use is greatly appreciated!

When you provide your honest feedback it helps other people just like you find content that may help them, too. If you received value from this episode, please take a moment and leave your honest rating and review.

Jean L. Eaton, Your Practical Privacy Coach
and Your Practice Management Mentor
with Information Managers Ltd.

Aug 2, 2020

Mergers and acquisitions and closing and consolidating are activities that healthcare practices undertake at various times in the life cycle of a business.

There are many reasons why a practice may consider buying or acquiring an existing healthcare practice.

You might be expanding your practice to rapidly expand the scope of your services, location, or space. Or you might be downsizing your practice. Or maybe you're merging multiple practices into one streamlined practice so you can better manage your profit margins.

You might be looking to diversify your services or, perhaps, create an area of super-specialty that will provide a competitive advantage for your healthcare practice.

You might be wanting to acquire skilled employees or healthcare providers that you couldn't recruit in your current circumstances.

You might be acquiring or consolidating real estate infrastructure, medical equipment or electronic medical records, computer networking, or perhaps the management team. Or you might be exploring opportunities for economies of scale or cost-cutting.

As a custodian (including physicians, pharmacists, dentists, chiropractors, nurse practitioners, optometrists, and more) you need to ensure that the patient's health information remains private and secure, and that patients have continued access to their health information.

In this episode, I’m going to help you with

5 Important Steps Before You Merge Or Close Your Healthcare Practice To Ensure Your Continued Privacy Compliance

  1. Inventory All Your Existing Patient Records
  2. Patient Records Systems
  3. Agreements
  4. Existing Documents
  5. Privacy Impact Assessment Amendment Plan

 

Show Notes

(Recorded August 3, 2020)

Show Notes – Podcast / YouTube

01:41  Introduction Jean L. Eaton

02:20 Communication Plan

04:04  5 Things You Need To Know Before You Merge

04:47  1. Inventory All Your Existing Patient Records

07:27  2. Patient Records Systems

11:04  3. Agreements

11:52  4. Existing Documents

13:14  5. Privacy Impact Assessment Amendment Plan

16:24  Privacy Impact Assessment Amendment Takes A Team

Also see

Practice Management Success Tip - Closing and Moving a Healthcare Practice

https://InformationManagers.ca/pmscm

Practice Management Success Tip - Top 3 Agreements You Must Have In Your Healthcare Practice (And Why)

https://InformationManagers.ca/Top-3

Template Forms – see the Practice Management Success Tip!

https://InformationManagers.ca/closing-your-healthcare-practice

Template Procedures –  see the Practice Management Success Tip!

https://InformationManagers.ca/closing-your-healthcare-practice

Jun 13, 2020

Have some of your employees been working remotely during COVID-19?

If schools re-open with children attending alternate days, will your employees continue to work from homes on alternate days?

Do the social distancing guidelines for re-opening suddenly limit the number of employees who can work out of your current space?

Or, are you considering changing your business structure to include remote working as your new business model?

In this podcast, Jean L. Eaton will discuss privacy breach risks when remote working - and how you can prevent them!

Get the show notes and links to the templates at https://PracticeManagementNuggets.Live 

May 13, 2020

Each healthcare practice has been impacted by the COVID-19 pandemic.

This is certainly a disruption to our business continuity and a risk to privacy and security of patient, employee, and business information.

Each custodian and healthcare provider must maintain a written record of safeguards that have been implemented during the pandemic, ensure that these are communicated to their affiliates, and monitor to ensure they are followed.

What can we learn about the pandemic incident response so far?

As we prepare to re-open our practices, what can we anticipate?

If we experience a second wave and have to lock down again, are you prepared?

In this podcast, Jean L. Eaton shares a strategy to help you with your pandemic incident response review so that you can respond to a similar incident with confidence.

Get the show notes and links to the templates at https://PracticeManagementNuggets.Live 

Apr 20, 2020

Are you a healthcare provider who needs to hire information technology or business support services - but don't know what questions to ask?

Are you a vendor who works with healthcare or dental practices and need to better understand your responsibilities to keep your clients regulations compliant and your business disaster-free?

In this podcast episode, my guest expert Jon Harmon of Trinus Technologies shares his tips about computer security and standards that every healthcare provider needs to know!

Mar 25, 2020

Is Remote Working A Good Choice For Your Healthcare Practice?

In our healthcare practices, we have policies and procedures to identify the reasonable safeguards we need take to protect personal and health information entrusted to us.

But when employees complete their roles off-site, due to personal circumstances or to ensure business continuity in unusual situations, we need to take action to ensure reasonable safeguards are in place to protect the privacy, confidentiality, and security of personal health information.

Remote Work May Be Available to Employees

Working from home is at the sole discretion of the custodian and owner of the clinic. Examples when this may be applicable include:

  • Business continuity - due to technical, physical, or other unusual circumstances.
  • Work levelling – volumes of work are distributed to another location usually for a short duration.
  • Illness / personal circumstances – where an employee is unable to report to work at the clinic but can continue to complete their roles off-site.

Some administrative tasks in a healthcare office—for example, incoming phone calls, appointment booking, appointment reminders, billing, and/or transcription—could be done from a home office environment. Sometimes even follow-up and consultations from the healthcare provider can be done remotely, too.

The healthcare provider or custodian is ultimately responsible to ensure the secure collection, use, and disclosure of health information.

Is Remote Working Good For Your Business?

As the custodian, you must decide if remote working is a good option for your business. When you decide that this is a viable option for your business, you then need to

  • Determine if remote working is appropriate for your employees.
  • Identify what clinic / business resources need to be provided to the employee remote worker.
  • What reasonable safeguards need to be implemented to protect the privacy, confidentiality, and security of personal (health) information.

In this podcast episode, Jean Eaton shares how to prepare a risk assessment that you can use as part of your PIA submission for Remote Working and Virtual Health.

Jun 30, 2019

Subscribe: itunes | Email | | Stitcher | RadioPlayer

‘This call may be recorded to ensure quality control.’

We’ve all heard the recorded message when we call our bank or service provider

But, is this the best way to capture patient satisfaction with their healthcare visit experience?

Are you looking for options to gauge patient satisfaction with the patients’ interactions with your office staff during phone calls and their entire visit?

There are other options that require less technology, easier to implement, respects privacy, provides a more meaning constructive, helpful, feedback for your clinic team and engages your patients to improve their satisfaction.

I reached out to Brian Lee from Custom Learning Systems about his suggestions on how to explore patient satisfaction. Listen to the podcast to hear his key tips!

CareSay App from Everyone’s A Caregiver

Easily measure the patient's experience and give them an opportunity for feedback so that you can improve patient satisfaction and patient care in your healthcare practice. Make sure to check out this new app from Brian and Everyone’s a Caregiver!

Click on the image below

 

CareSay Reviews

In This Episode

In this 16 minute episode, Brian Lee, CEO of Everyone's a Caregiver Learning Systems, we discuss options for the healthcare provider and business owner to easily measure the patient's experience and give them an opportunity for feedback so that you can improve patient satisfaction and patient care in your healthcare practice.

Brian shares his key tips including

  • Options to create a patient experience survey (including CGCAPS).
  • New tools that empowers the patient to provide clinics with feedback about their experience.

Join me for the interview with Brian Lee, How To Capture Patient Satisfaction With CareSay Reviews.


Meet Brian Lee, CEO, Everyone's a Caregiver Learning Systems

Brian Lee, CSP, is one of North America’s leading experts in the field of World-Class patient experience, staff engagement and culture change. He is recognized author on HCAHPS improvement and Value-Based Purchasing.

Brian has been a passionate lifelong student of customer service and its effect on both organizational effectiveness and staff retention. He educates his audiences about the “how-to’s” of developing patient, staff, and physician loyalty. He models how to inspire hope and commitment and to bring a renewed passion for care-giving. For two consecutive years Brian has been evaluated by the International Customer Service Association Conference as the number-one-rated Customer Service Expert Speaker in the World.

Brian Lee is the Chief Executive Officer of  Everyone's a Caregiver Learning Systems, a leading provider of culture-change and training solutions to healthcare organizations across North America. He is also the founder of the Healthcare Service Excellence conference. In the past 30 years in business, Brian and his team have worked closely with healthcare organizations on several continents to achieve breakthrough results in improving the Patient Experience and Staff Engagement.

In the fall of 2018, Brian Lee and Bruce Lee invited Jean L. Eaton to become a faculty member of Custom Learning Solutions and their new initiative to assist community clinics to empower community clinics to deliver a 5 star patient experience. Their new on-line program, Patient Centered Clinic, launches in February 2019.

Find out more about Brian Lee:

www.EveryonesACaregiver.com

Twitter: @every1care

LinkedIn: Brian Lee CSP


Show Notes

You can advance the audio to these time markers:

00:00 Q: How to Capture Patient Satisfaction

00:47 Speaking with Brian Lee, CEO, Everyone’s a Caregiver

04:07 Privacy considerations

05:12 Patient Feedback Options

05:30 Adopt a Patients Experience Measurement – CGCAPS

Patient Centered Clinic Modules

Go to https://InformationManagers.ca/Likes-EAC to unlock the sample modules for the Patient Centered Clinic!

06:50 Care Say App – Deliver a 5 Star Experience!

https://informationmanagers.ca/likes-CareSay

14:13 Pilot the Care Say App!

Download the app for free – at your app store now for IOS and Android.

To learn more about the pilot, call Dorian at 403-270-5806. Or, send her an email at Dorian [at] EveryonesACaregiver.com. No obligation just check it out!


Do This Now

Members of Practice Management Success can access the video of this episode and the resources here.

If you are not a member of Practice Management Success, yet—what are you waiting for?

Click here and register now!

With your membership to Practice Management Success, you will get great tips, tools, templates, and training that you can use right away to help you start, grow, or improve your healthcare practice.


Rate and Review the Podcast

I am honoured that you choose to spend your time with me today. Thank you for the opportunity to share my obsession about privacy, confidentiality and security with you!

Reviews for the podcast on whatever platform that you use is greatly appreciated!

When you provide your honest feedback it helps other people just like you find content that may help them, too.  If you received value from this episode, please take a moment and leave your honest rating and review.

Jean, Your Practical Privacy Coach and Practice Management Mentor

Sep 27, 2018

Brought to you by your Practical Privacy Coach and Practice Management Mentor http://www.InformationManagers.ca

Subscribe to PM Success: GO TO BLOG POST https://informationmanagers.ca/court-order

You are working at the reception desk of a healthcare practice. Suddenly, there is a police officer or court officer giving you a court order to produce patient records!

Don’t Panic!

In this month’s Q&A with Jean, we discussed how to prepare patient records for a court order with confidence!

Now, just a reminder, I’m not a lawyer and I don’t play one on TV. These are my recommendations based on my experience as a director of health records in hospitals in Canada, as a court reporter, and as a mentor to clinic managers in independent healthcare practices and not legal advice.

Show Notes
01:36 How to Prepare Patient Records for a Court Order
02:40 Don’t Panic
03:16 Review the Order Carefully
04:46 What This ISN’T
07:30 Validate the Court Order
08:14 Secure the Patient Records
11:08 Inform Your Custodian, Privacy Officer
12:38 The Fine Art of Severing
14:32 Table of Contents
15:24 Prepare the Paper Record
18:36 Testimony
22:39 When You Return to the Clinic
24:24 What You Should Do Now

For complete details and to read more, subscribe to PM Success: GO TO BLOG POST https://informationmanagers.ca/court-order

Sep 6, 2018

Have you ever said…

“If only I had someone to ask!”

Each month, we discuss your questions about practice management, human resources issues, clinic management best practices, procedures, resources, practical privacy tips, and more in Practice Management Success membership.

In this Q&A, we're talking about: Can you use text messaging with patients?

The short answer is, ‘Yes’.

The longer answer is ‘Yes, but . . .  make sure that you are really clear about why you want to use text messaging, carefully plan the implementation and monitor its use.’ 

Listen to the full audio Q&A for my detailed response. Here are some audio highlights:

01:51 Patients want to use text messaging

02:24 Why text messaging?

04:59 Level of risk

06:33 Mitigation strategy

12:26 Bleen cloud based medical referral management system (Stitcher linkhttps://www.stitcher.com/podcast/jean-eaton/practice-management-nuggets/e/52478520)

13:19 ezReferral patient appointment management (Stitcher link https://www.stitcher.com/podcast/practice-management-nuggets/e/53743157?autoplay=true)

15:15 Healthquest EMR (www.healthquest.ca) 16:30 Privacy Impact Assessment

17:46 E-Course: Privacy Impact Assessments to Protect Your Practice, Your Assets, and Your Patients https://informationmanagers.ca/protect-your-practice-with-privacy-impact-assessments-course/ 


For more information visit: 
https://InformationManagers.ca/can-you-use-text-messaging-with-patients/

 

Aug 9, 2018

Brought to you by your Practical Privacy Coach and Practice Management Mentor http://www.InformationManagers.ca

Mandatory Privacy Breach Reporting is Coming to Alberta!

Do you know how this will affect your healthcare practice?

. . then this free webinar is for you!

If you are a custodian–including physicians, pharmacists, optometrists, dentists, dental hygienists, chiropractors, nurse practitioners, podiatrists, midwives, optometrists, opticians, and more!–as defined by Alberta's Health Information Act, then . . then this free webinar is for you!

You need to know how mandatory privacy breach reporting will affect you!

In this Free Webinar, Jean L. Eaton, Your Practical Privacy Coach will explain

**what is a privacy breach

**why a privacy breach is a significant problem

**why have mandatory privacy breach reporting

offence and penalty provisions of the HIA

**privacy breach notification requirements

**what you need to do before August 31, 2018

Show Notes / Contents
You can advance the audio to these time markers:

06:28 What is a privacy breach
07:55 Personal information
09:31 What is privacy
10:30 Personally identifying
11:44 Why is a privacy beach significant
14:21 Healthcare system
15:13 Risk of significant harm (ROSH) or ROH
18:21 Penalties
19:49 Important to the individual
20:25 Biggest mistake
21:16 Example – forgery
23:49 Example – letter
25:38 Example – garbage
31:05 Example – social media
33:12 Example – fraud
33:52 Example – ransomware
35:19 Example – theft unencrypted data
38:31 Mandatory privacy beach reporting
39:23 New notification requirements
40:18 Offence penalties
40:39 Triggers privacy breach notifications
42:46 Privacy breach discipline principles
47:08 Privacy breach management program
47:36 4 Step Response Plan www.InformationManagers.ca/4-step
52:26 BONUS – Can you spot a privacy breach? Privacy breach awareness video – You can share this!

http://www.InformationManagers.ca/Spot-Privacy-Breach

 

For more help, download the free e-book, Understanding Privacy Breach Notification https://informationmanagers.ca/mpbn 

I am honoured that you choose to spend your time with me today. Thank you for the opportunity to share my obsession about privacy, confidentiality and security with you!

Jean, Your Practical Privacy Coach

May 9, 2018

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For full show notes, along with webinar slides and resources register here: https://InformationManagers.ca/Jeff

Do you need to right-size your clinic space?

Are you frustrated because your clinic location didn’t turn out to be as good as you expected?

Or maybe you couldn’t recruit those extra physicians or healthcare providers that you had planned?

In this Practice Management Nugget Webinar for Your Healthcare Practice, Jeff Grandfield of The Lease Coach will discuss what healthcare business owners should know about sub-leasing.

Has your circumstances changed?

You might be dealing with changes to your business plan, for example

  • your location isn't as ideal as you had planned
  • changes in your business ownership
  • revenue forecasts not as good as expected and your business space needs to work harder for you now
  • considering sub-leasing your space for just a few days a week or long term

It's not as scary as you think!

It's time to right-size

Jeff Grandfield will explain options that you can use to right-size your clinic space.

Jeff Grandfield knows how healthcare providers and business owners can make the best of sub-leasing solutions. Jeff Grandfield, The Lease Coach, is my guest expert on Practice Management Nuggets Webinars for Your Healthcare Practice.

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Mar 17, 2018

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For full show notes, along with webinar slides and resources register here: https://Information-Managers.ca/Kathy

Have you just been told that you are responsible to train the new person in your healthcare clinic?

Are frustrated when you try to connect the people you supervise or work with?

Do you struggle to address issues, identify problems, or move things forward?

Are you feeling hesitant, overwhelmed or unsure in your day to day responsibilities?

Do you  sometimes feel like the world is out to get you, it’s somebody else’s fault, or find yourself saying if only they would change, or if only things were different?

Not sure what to do next?

Then you have come to the right place!

Kathy Archer of Silver River Coaching is our guest expert on Practice Management Nuggets Webinars for Your Healthcare Practice. Kathy will share her tips and tools with you so that you can start your journey to restore your lost confidence and move from surviving to thriving in both leadership and life.

Many women working in a small practice clinic have leadership roles thrust upon them without clear expectations or support. We don’t all naturally grow into our leadership roles as quickly as situations demand.

After listening you will leave with a renewed hope that you can feel in control of your leadership experienceKathy Archer's #1 Tip to healthcare providers and clinic managers about leadership

 

Kathy Archer will help us to understand:

  • The difference between management and leadership
  • The need to take response-ability for your role as leader
  • 3 steps to help you take response-ability

In this episode, you'll hear:

12:00 Kathy Archer, Leadership Development Coach, Silver River Coaching

12:05 #1 Tip from Kathy Archer for healthcare providers and managers about leadership

12:06 The difference between managers and leaders

12:07 Be response-able

12:08 Don't be a victim

12:10 Identify your struggles and develop your skills

12:11 Your learning plan

12:12 Confidence comes after competence

12:17 Vision movie

12:19 Inner Guidance System

12:20 You can find "Mastering Confidence -  Discover Your Leadership Potential by Awakening Your Inner Guidance System" by Kathy Archer on Amazon, iTunes, and Audible. 

12:24 Download Kathy's Guide Sheet https://InformationManagers.ca/GuideSheet

12:25 Like Kathy's Facebook Page and join her Confident Women Leaders Facebook Group - SilverRiverCoaching

https://www.facebook.com/SilverRiverCoaching

https://twitter.com/KathyDArcher

https://www.linkedin.com/in/kathydarcher/

https://www.youtube.com/user/KathyDArcher/

https://www.instagram.com/kathydarcher/

What action will you take after listening? What will you start doing, stop doing, or keep doing that will help you grow your confidence and leadership?

Sign up for weekly reminders about upcoming guest interviews, here: InformationManagers.ca/pmn-podcastsTake responsibility for your leadership role.

Oct 19, 2017

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For full show notes, along with webinar slides and resources register here: https://InformationManagers.ca/Denis

Many healthcare practices find that patient referral management is the single biggest time consuming and difficult chore in their practice. It is critically important to get this right.

Now healthcare practices of any size can improve your patient referral management process in this 30-minute interview and ezReferrel review with Dr. Denis Vincent.

Dr. Denis Vincent, CCFP is a patient referral management expert and Medical Director and Physician Founder of ezReferral.

In this Free 30-minute Privacy Management Nugget Webinar, Dr. Denis Vincent will show you how to:

  • Improve communication between referral and specialist office
  • Improve patient satisfaction
  • Improve patient care
  • Save you time and money

Dr. Denis Vincent of ezReferrel knows that you prevent fines and security incidents when you take steps now to prevent problems in the future. 

Health care referrals done right improves patient satisfaction and saves you time and money every day!

Webinar Show Notes:

00:30 Mama G’s story

03:40 Synchronous communication confirms that the message was received

04:29 Track referrals as easily as a book on Amazon

04:52 #1 Tip to better manage patient referrals

06:09 Find more effective ways to involve and engage the patient

06:19 Current typical patient referral workflow

07:42 Health Quality Council of Alberta (HQCA) and College of Physicians and Surgeons of Alberta (CPSA) standards for patient referral management

09:43 Better way to handle referrals

13:56 Manage and measure for quality improvement

14:42 Wait times reporting is easy

15:00 Create a referral

17:00 Over 95% of all patients or their primary care contact are involved and engaged

18:11 Referral requests

20:44 Specialist triage, accept, decline, or e-consult

22:05 Better use of the healthcare system resources

22:27 Patient messaging

23:40 Privacy ensured

24:40 Automate phone call reminders

26:00 Specialist report sent to the referring provider ready to download

29:15 Privacy safeguards with two factor authentication and audit trails

29:00 Implementation time line

32:00 Supports multi-disciplinary referral patterns

35:00 Primary Care Network pilot –the patient’s medical home

35:30 Benefits to the patient

36:31 Benefits to the referring provider

40:00 Mobilize your community and your referral partners to improve your patient referral management

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Jul 18, 2017

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For full show notes, along with webinar slides and resources visit: https://InformationManagers.ca/pmn-live-craig/

Craig Petronella of Petronella Technology Group knows that you prevent fines and security incidents when you take steps now to prevent problems in the future. In this Free 30-minute Privacy Management Nugget Webinar, Craig Petronella will show you how you can reduce your risks :

  • Use secure email to share health information
  • Check-list to determine if your computer is secure
  • Security awareness training

Craig Petronella has advised clients on how to best protect their computer information for over thirty years.

He is North Carolina’s Top IT Cybersecurity Expert and Amazon #1 Best Selling Author of How HIPAA Can Crush Your Medical Practice. Craig is the owner and CEO of Petronella Technology Group.

Webinar Show Notes:

1:00 Welcome, Craig Petronella, Petronella Technology

3:00 Petronella’s 3 Step Process 6:00 Risks to a healthcare practice

7:05 How to learn from someone else’s security breaches

8:00 Don’t send health information by email!

9:25 Security Risk Self-Assessment

11:52 HasMyPracticeBeenHacked.com – find out your gaps and vulnerabilities

18:53 Benefits that healthcare practices will notice after they complete a security risk assessment

24:42 Required security awareness training – Special offer from Craig!

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Jun 26, 2017

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For full show notes, along with webinar slides and resources visit:
https://InformationManagers.ca/Hernish 

Dr. Hernish Acharya of Cancellation Spot knows that you can improve your cancellation management by quickly and efficiently contacting the correct patients already on your waitlist to fill that last minute cancellation. In this Free 30-minute Privacy Management Nugget Webinar, Dr. Acharya will share with you:

• Improve patient access to healthcare.
• Minimize ineffective administrative work.
• Shorten waiting lists.
• Optimize fee-for-service revenue.

Is your morning voice mail full of patients cancelling appointments? You are not alone. All healthcare offices get cancellations. In fact, up to 30% of appointments need rescheduling, often on short notice.

If your healthcare practice has same-day appointment cancellations then this episode is for you!

www.CancellationSpot.com: Fill Cancellations Without Making a Single Phone Call

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Jun 8, 2017

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For full show notes, along with webinar slides and resources visit:
https://InformationManagers.ca/pmn-live-carol-healthcare-content

Carol Bush, The Social Nurse, knows how to create healthcare content that supports your healthcare practice. In this Free 30-minute Privacy Management Nugget Webinar Carol Bush will share with you:

  • Why should a private practice blog?
  • Why get serious about blogging?
  • Ideas for your blog.
  • Tips to support your wordsmiths and social media managers

If you have been thinking about

  • creating patient education materials
  • adding a blog to your website
  • creating or adding to your Facebook page or
  • other social media

then this webinar is for you!

How to Use Healthcare Content to Attract Patients and Improve Patient Satisfaction

with Carol Bush, The Social Nurse

Recorded Live Thursday June 1, 2017

Carol Bush is a writer and content strategist. She is the founder of The Social Nurse, a consultancy helping healthcare small businesses and Nurse Entrepreneurs tell stories that matter to the people they need to reach. She is a contributing writer for allnurses.com and an editorial advisor for Oncology Nursing News.

Carol is the Co-Founder of Healthcare Marketing Network.

Webinar Show Notes

1:00:     Welcome, Carol Bush, The Social Nurse

4:30:    Patients want healthcare information and will go to Dr. Google to get it.

6:50:     You are the subject matter expert

7:05:     Pink elephant in the room

9:00:     Carol’s #1 Tip

9:25:     What is a blog?

11:52:   Why should a healthcare practice blog?

21:00:   Ideas for blogging

24:00:   Find wordsmiths in your tribe - Thinkers, Feelers, and Doers

30:18:  Healthcare Networking Network – from support for your wordsmiths to complete done for you solution! Link Here: www.HealthcareMarketingNetwork.com

35:08:   Free E-Book – 10 Tips to Make Your LinkedIn Profile Rock in 2017!        Download Link

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May 4, 2017

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For full show notes, along with webinar slides and resources visit: 
https://informationmanagers.ca/pmn-communication-lauren

Do you have a difficult topic that you need to communicate with your patients?

You know the one. The conversation that is really important to the patient and it is really important to you that you get it just right?

What if you could take that one topic and improve it to so that your communication is clear, consistent, meaningful and valuable to both the patient and you?

You can save time, money, and frustration with a strategic approach to communication.

Lauren Sergy is my guest on Practice Management Nuggets – Webinars for Your Healthcare Practice.

Communication Tactics for Effective And Efficient Communication For Every Setting And Occasion

Join us for the Practice Management Nuggets Webinars for Your Healthcare Practice interview with  Lauren Sergy of Upfront Communications and the author of The Handy Communication Answer Book. She knows that working in healthcare is a high stress and high stakes situation. Communication skills is critical in the workplace.

In This Episode You'll Learn the Benefits of Effective and Efficient Communication:

  • Reduce stress in your workplace and your life.
  • Build greater clarity in your communication goals.
  • Achieve what you want to everybody’s greater satisfaction.

Lauren Sergy of Upfront Communication is a well-known expert on the subject of communication and public speaking and has graciously consented to this interview to share some great information with us about practical, helpful, and downright interesting facts and figures about communication so every healthcare provider or practice manager in our audience can understand master effective and efficient communication for every setting and occasion.

The Handy Communication Answer Book  written by Lauren Sergy and published by Visible Ink Press, traces the history, explains the concepts, and examines the skills needed to master effective and efficient communication for every occasion. Providing insights and advice, this useful primer looks at how to improve verbal, nonverbal, and written communications.

Available on Amazon.ca.

www. InformationManagers.ca/Handy-Communication-Answer-Book

Get the blog Up Front Communications

www. LaurenSergy.com

 

Mar 3, 2017
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For full show notes, along with webinar slides and resources visit: 
InformationManagers.ca/PACCCongress
 
In this FREE 30-minute Practice Management Nugget Webinar with Sharon Polsky, you will learn about the upcoming National Privacy and Data Governance Congress presented by The Privacy and Access Council of Canada (PACC).
 
Join industry experts, risk management professionals, thought leaders and regulatory authorities to explore critical connections between privacy, access, security and compliance. April 5-7,  2017 in Calgary, AB


Sharon Polsky is the president of AMINA Corp. and a Privacy by Design Ambassador with more than 30 years’ experience advising corporations, governments and organizations about privacy and access implications and unintended consequences of emerging laws, technologies and global trends. She is also president of the Privacy and Access Council of Canada, the nonpartisan national non-profit association of privacy and access professionals in Canada’s private and public sectors.

In 2007, Sharon founded The Winston Report, the foremost quarterly journal devoted to information access, privacy protection and data governance in Canada, and serves as its Editor-in-Chief.

Not sure if the Congress is for you?

Listen to the Practice Management Nugget Webinar interview with Sharon Polsky President & CEO Privacy and Access Council of Canada (PACC) to answer all your questions. We also talk about:

  • Attendees sharing interests in privacy, access and security
  • Refreshing and practical approach of Congress 2017 
  • Who should attend the Congress
  • And, more!
Registration for the National Privacy and Data Congress is now open: https://pacc-ccap.ca/congress/register/
 
This webinar is hosted by Jean L. Eaton of Information Managers Ltd.
Your Practice Management Mentor and Practical Privacy Coach
 
Join in the conversation on Twitter: #PracticeManagementNuggets
 
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Feb 20, 2017
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In this FREE 30-minute Practice Management Nugget Webinar for Your Healthcare Practice with Heather Scott, discover how your healthcare practice can take action and support youth in your community.
 
Heather Scott is a board director with Kids4Cameras. Kids4Cameras is a non-profit in Edmonton, Alberta, that encourages youth from all walks of life to share their voice through photography. Kids4Cameras has established an amazing reputation for enriching the lives of the youth they engage with, as well as the lives of the volunteers who collaborate with them.
 
Recorded live October 2016
 
There is a lot that can be learned from Kids4Cameras. Although Kids4Cameras is experiencing positive growth, it remains a grassroots organization that is propelled by its core values: empowerment, trust, and leadership. These are embedded in every level of K4C, and even act as the foundation for the mandate of their photography program curriculum.
 
Simply, their belief is this: Create With Passion, Make Change Happen.
 
Kids4Cameras immediately struck me as a generous and inspirational cause. I caught up with Heather to discuss the following:
 
  • Benefits youth have been getting from the Kids4Cameras program
  • Kids4Cameras also has a reputation for providing an excellent experience for their volunteers. I asked Heather, why is that?
  • The various types of volunteers within the organization that help contribute to Kids4Cameras mission.
Can you donate a digital camera? Donate here: http://www.kids4cameras.com/donate
 
This webinar is hosted by Jean L. Eaton of Information Managers Ltd.
Your Practice Management Mentor and Practical Privacy Coach
 
Sign up for weekly reminders about upcoming guest interviews, here: https://informationmanagers.ca/podcast 
Sep 25, 2016

The 3 R's to Building Resilience in Business

 

 

In this FREE 30-minute Practice Management Nugget Webinar with Zaheen Nanji you will learn the Step by Step Formula to Build Emotional Resilience.

Zaheen is an experienced clinic manager, business owner, speaker, and author.

Working in healthcare is hard.

You answer to patients, family, co-workers.

Everyone wants your attention and your help.

Sometimes, you can get overwhelmed.

Zaheen will give us practical 3 step resilience system to address challenges in the clinic workplace.

 

Recorded Thursday, June 16, 2016

 Join us for Practice Management Nugget Webinar

The 3 R’s to Building Resilience in Business with

Zaheen Nanji

Zaheen Nanji is a resilience champion, clinic manager and a business owner in Alberta, Canada.

Embracing change and fear is Zaheen’s trademark because she overcame her speech impediment in her twenties, her struggles with weight and learned to live in a new country, at the age of 15, without her parents. Her book, The Resilience Reflex – 8 Keys to Transforming Barriers into Success in Life and Business, became an International Best-Seller on Amazon Kindle. Zaheen teaches people how to make resilience their first reflex using her 3-step system: Release, Re-program and Resolve.

Become a member of Information Managers Network to access all the replays and all the resources!

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